Today's delegates and speakers expect a higher level of conference services than ever before. Our research has shown that electronic posters are the new emerging technology in Europe, Japan and USA and our overseas colleagues were pleased to advise us that electronic posters is a proven drawcard to increase delegate numbers.
ePresenter works like an online registration application where authors are able to create and work on their own dedicated web based portal. After creating their own secure portal, authors will be able to:
- create and upload a poster via a template
- change the content of a submitted poster directly in the system
- submit the poster
A dedicated mailbox will be created to enable communication with authors and to upload posters for those who are unable to use the portal.
The poster submission process can be opened three months prior to the conference. The organising committee can conveniently access the system through a secured login and can review every poster online. This process of accepting or rejecting posters will increase the level of scientific posters at your conference.
Onsite, computer terminals will be provided and each terminal will provide access to all submitted and accepted posters. Delegates will be able to search for posters via the poster title, authors’ names and predefined categories. Delegates have the option to communicate with the authors via email and to download a poster to their own flash stick provided that the respective author has given consent.
After the conference has concluded, electronic posters can be made available online in a secure "members only" area or on CDROM. Hosting of these posters will be available for 12 months post conference.
- Ensure the quality of content and increase the value of scientific posters for both conference delegates and for presenters by being able to review poster submissions
- No limits of the number of poster submissions and of the viewing time of posters during the conference
- Less space required and therefore lower costs to exhibit electronic posters compared to traditional poster exhibitions
- Gain additional revenue by offering sponsorship opportunities for the ePresenter terminals
- No space restrictions on the number of posters that can be accepted
- Become a “greener” event and reduce the environmental impact of poster exhibitions
- Utilise templates to standardize poster layout
- ePresenter usage can be monitored and logged prior, during and post conference to evaluate popular streams or individual posters
- Local onsite IT support team with established working relationships Australia-wide
The technicians handling the pre-Conference poster management will be the same technicians going onsite to ensure continuity. With years of experience in presentation handling and speaker preparation room management, our technicians can manage all kind of presentations over a range of formats and flash animation.
To ensure smooth running of ePresenter, we will bring a custom built server to manage and host all the posters onsite. An onsite server is necessary to ensure an adequate speed of processing and to increase reliability.
We can supply all other equipment necessary to run ePresenter onsite, including plasma screens, workstations (locked down to ensure they are only used for ePresenter) and wireless (also configurable to ensure appropriate usage).
All ePresenter usage will be monitored and logged. This allows for detailed statistics to be made available on reports such as the most viewed poster, most requested to download, peak viewing periods and many more. Statistics can be provided on usage prior to the conference, onsite and post conference access.
Event Infotech specialises in providing dedicated information technology products and services to the meetings and events industry. Our core products and services range from website design and management, online registration management, speaker preparation and AV solutions, onscreen messaging and announcement systems, internet centres and wireless technology.
Contact Details
If you wish to talk to one of our representatives to discuss the ePresenter system please email us on enquiry@eventinfotech.com.au or phone us at
+61 2 9265 0820.
Event Infotech
GPO Box 128
Sydney NSW 2001, Australia
Phone: +61 2 9265 0820
Fax: +61 2 9267 5443
Email: enquiry@eventinfotech.com.au
Client testimonial
"It makes presentations of research findings easier for authors and more accessible for delegates and College members. It was met with overwhelming enthusiasm and requests for it to be available at next year's ASM."
Don Swinbourne
CEO, The Royal Australian and New Zealand College of Radiologists
Comments from delegates
"As an author, the ePresenter system eases the whole process of exhibiting posters at a conference - I look forward to be able to submit my electronic poster again next year"
"Fantastic technology - especially the opportunity to download the posters"
"I’m not a computer guru but this program was very easy to use - well done!"
Results from onsite survey
Delegates and authors of The Royal Australian and New Zealand College of Radiologists (RANZCR) 2007 Annual Scientific Meeting were highly satisfied with the new technology and our onsite survey has revealed that 95% of ePresenter users are looking forward to using the new technology at their next conference.
